When upgrading your office technology along the Wasatch Front,leasing a high-performance multifunction copier is usually a no-brainer. It keeps capital free for growth while giving your team access to the latest printing, scanning, and copying capabilities.
However, many Utah office managers and IT leaders face a critical decision during contract negotiations: Should you lease just the hardware, or bundle your copier lease with Managed Print Services (MPS)?
If you have ever had a critical presentation stalled by an unexpected “Low Toner” light or spent hours untangling multi-vendor invoices, bundling might be the best operational decision you make this year.
At its core, bundling pairs your standard copier lease (the physical equipment) with an all-inclusive Managed Print Services (MPS) agreement (the ongoing maintenance, automation, and supply management) into a single monthly fee.
Instead of managing hardware, repairs, and toner separately, a bundled solution covers:
Hardware Leasing: A state-of-the-art multifunction printer (MFP) tailored to your office volume.
Automated Supply Replenishment: Real-time monitoring that ships toner and maintenance kits before you run out.
On-Site Repairs & Maintenance: Dedicated certified technicians, parts, and labor included without surprise bills.
Print Security & Rules-Based Printing: Software protocols to guard sensitive data and eliminate wasted paper/ink.
Unmanaged printing is often one of the hardest expenses to track on a balance sheet. Standalone leases leave you vulnerable to unexpected technician hourly rates, emergency shipping for supplies, and fluctuating toner prices.
When bundled, your print costs transform into a predictable, fixed operating expense.
The Single-Invoice Advantage: Rather than paying one company for the lease, another for toner, and a third for emergency repairs, bundling consolidates your entire print ecosystem into one predictable monthly bill.
Utah’s tech and business sectors are moving faster than ever. When your IT department spends hours troubleshooting paper jams, configuring network print drivers, or placing toner orders, high-value tech projects take a backseat.
Bundled MPS shifts device monitoring, firmware updates, and troubleshooting off your internal team and onto dedicated print specialists.
There is nothing worse than rushing down I-15 to a big-box store because the office copier ran out of black toner mid-print run.
With bundled print management, automated fleet monitoring sends alerts directly to your provider when ink or toner drops below set thresholds. Replacement cartridges arrive at your front door before your staff even realizes the levels were low.
Unsecured printers are one of the most overlooked entry points for corporate network breaches. Bundled print software helps Utah businesses maintain compliance (such as HIPAA, FERPA, or financial data standards) by implementing:
User Authentication: Requires a badge scan or PIN at the machine before printing sensitive documents.
Print Quotas & Rules: Automatically defaults large jobs to double-sided or black-and-white to prevent color waste.
Automated Security Patches: Keeps printer firmware updated against modern cybersecurity threats.
Bundling is typically the smartest choice if your business:
Prints more than 1,000 to 2,000 pages per month.
Has multiple departments, floors, or remote office sites across Utah.
Handles sensitive client data (legal, healthcare, finance, construction).
Wants to eliminate surprise office supply expenses and simplify budgeting.
If your team only prints a handful of pages a week, a standalone machine or simple rental may suffice. But for growing operations, bundling delivers total peace of mind and lower long-term costs.
Ready to streamline your office technology and stop overpaying for unmanaged printing? Contact our local Utah team today to schedule a free print fleet assessment and receive a customized, all-in-one leasing proposal.